Update your Residency Status Online!
Friday, June 28, 2019
Manage your residency status with ease and complete part of the process online!
Mid-to-long term residents and the various agencies they’re affiliated with (employers, educational institutions, etc) are eligible to use the online system.
It’s possible to update your residency status online !
Residency requirements in Japan are relaxing to increase the amount of foreigners. However, keeping on top of your residency status can come with a number of inconveniences, like limited operating hours, or needing to file something in person despite living far from your regional immigration bureau. To help this process go smoothly, Japan has an e-notification system that will allow mid-to-long term residents and the various agencies they’re affiliated with (employers, educational institutions, etc) to use the online system and handle notification procedures 24 hours a day, whether at home or at the office. It automatically checks forms for omissions, and the best part—it’s free!
Of the services offered at the Immigration Bureau, the following can now be done online:
· For mid-to-long term residents - Notifications about changes in host organizations/institutions, notifications relating to one’s spouse
· Notifications required by host organizations
In addition, the website can be viewed in not only Japanese, but English, Korean, Spanish, Portuguese, and Tagalog (However, all information, save for names, need to be inputted in Japanese).
Registration is required to use this service. You can access the registration site below.
Mid-to-long term residents:
Legal Affairs Bureau, Immigration Bureau of Japan Online Registration System
Employers, educational institutions, etc:
Accepting Organization Registration Template (PDF)
* Companies that are not registered as accepting organizations must take this to their regional immigration bureau, or send it by mail.
What are mid-to-long term residents?It’s easiest to think of mid-to-long term residents as people who do NOT fall under the following categories:
1. Someone staying in Japan under 3 months.
2. Someone with “Temporary Visitor” status.
3. Someone with “Diplomatic” or “official” status.
4. Someone recognized as 1-3 by the Ministry of Justice ordinance (Staff of the Japanese office of the Association of East Asian relations and the Permanent General Mission of Palestine in Japan with “Designated Activities” status and their families)
5. Special permanent residents
6. Someone with no resident status
Potential penalties for failing to update residence status?
If you don't update your status in a timely manner after a change occurs, you could be fined up to 200,000 yen. Forging a residence card could result in 1 year in prison, a 200,000 fine, and on top of that, you could have your residence status revoked.
For those who need their card reissued or need to register a change, be careful to do so within the designated time.
Source: Government of Japan Public Relations Office
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