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How to Change a Student Visa to A Working Visa in Japan

Friday, June 21, 2019

If you want to work in Japan after graduating, you’ll have to change your student visa to a working visa

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How to Change a Student Visa to A Working Visa in Japan


Every foreign exchange student studying in Japan has a student visa. But, if you want to work in Japan after graduating, you’ll have to change your visa to a working visa.


What is a student visa? A visa allowing students to study in Japan. With this visa, working in Japan is not allowed. However, it is possible to get a part-time job if you fill out the “application for permission to engage in activity other than that permitted under the status of residence previously granted (資格外活動許可申請, shikaku gaikatsudo kyoka shinsei).”


What is a working visa? With this visa, working in Japan is allowed.


Here’s a step by step guide on how to get a working visa

1.     What is a Working Visa?

2.     Steps and Documentation Required

3.     The “Designated Activities Visa” Option

What is a working visa?

Status of residency in Japan can be generally divided into 6 categories:

1.     Highly skilled professional visa

2.     Working visa

3.     General visa

4.     Specified visa

5.     Diplomatic visa (Diplomatic agents, consulate staff, and their families)

6.     Official visa (Technical and administrative staff for diplomatic missions, members of the service staff, and their families)

 

Student visas are categorized under number three, general visas. In order to start a new career in Japan, you need number two.

Here’s a simple explanation of the different visas.

1. Highly skilled professional visa
  •  HSP (i)(a)/(b)/(c)
    • a: Advanced academic research activities
    • b: Advanced specialized or technological activities
    • c: Advanced business management activities
  •    HSP (ii) (An HSP (ii) is issued after holding an HSP (i) for three years. It allows someone to work at the company they acquired their visa for indefinitely.)
  • Highly skilled foreign professional (Before the above two visas were established, this was granted to foreigners who met the necessary requirements. This visa can also be changed to an HSP (ii) visa after three years.)

2. Working visa

Technical internProfessorArtistReligious activitiesJournalistBusiness managerLegal/accounting servicesMedical servicesResearchesSpecified skill workerSpecialists in humanitiesInternational servicesIntra-company transfereeManufacturing

3. General visa

  • Cultural activities (unpaid internships)
  • Student (Students going to Japanese universities, high schools, middle schools, elementary schools, and language schools)
  • Training (Training unrelated to companies, municipal governments, etc)
  • Dependent (Spouses or children of foreigners who plan on remaining in Japan a long time)
  • Technical intern training (i)(a)/(b) (Technical interns from subsidiaries overseas, or through management corporations.)

4. Specified visa

  • Spouse or child of Japanese national
  • Spouse of permanent resident
  • Long-term resident (People with Japanese ancestry, Indochinese refugee settlers)
  • Designated activities (Foreigners privately employed by diplomats, coming for a working holiday, paid internships, etc)
  • Designated activities (Long stays for sightseeing and recreation)

5. Diplomatic visa (Diplomatic agents, consulate staff, and their families)

6. Official visa (Technical and administrative staff for diplomatic missions, members of the service staff, and their families)

2. Steps and Documentation Required

Upon receiving a job offer after the interview process (this can be done through IZANAU), the company will give issue a notice of their unofficial offer.

Once received, prepare the following and go to the immigration bureau.

Application for Change of Status of Residence

Items to prepare:

  • 1 photo, 4cm x 3cm (pasted to the form)
  • Passport and residence card
  • Documents certifying work and academic background
  • Proof of graduation, proof of employment, certificate of employment, etc (If not in Japanese, attach a Japanese translation)
  • Application for change of status of residence (This will need to be filled in by BOTH the applicant and the Employer. It can be downloaded here.)

Employers will prepare:

  • A copy of the Legal Record Total Table (法定調書合計表, houtei choshogoukei hyo) with last year’s earned income statement of earnings (stamped by the tax office)
  •  A copy of the Registry Certificate (登記簿謄本, toukibo tohon)
  •  A copy of a financial statement from the most recent fiscal year

If it’s a newly established company, they also need the following:

  1.  A business plan
  2. A copy of documents notifying the establishment of a payroll department (Stamped by the tax office)
  3.  A copy of a withholding tax report (在留資格変更許可申請書,gensenshotokuzei nouki tokurei shounin shinseisho) or a copy of an earned income report from the last three months/a Statement of Collected Income Tax (retirement earnings, etc) (stamped by the tax office)

  •  A copy of the employment contract (This is often required in both English and Japanese)
  • Documents detailing the work the employee will be doing, the company’s activities, etc
    • A print out from their web page tends to be acceptable, but the document should include things like the company’s name, address, phone number, history, common stock, staff, how the company is organized, number of employees, number of foreign employees, annual sales, and type of work done (main clients, business performance, etc). Here is an example from IZANAU’s parent company Active Gaming Media.
  • A document detailing the type of work done at the company, and a picture of the office (This is not entirely necessary, but makes the process easier.)
  • A document detailing what type of work the employee will be doing and why you were hired

The students do not have many submission requirements. On the other hand, companies have to show a lot of documentation because they are essentially taking responsibility for their new hire. With companies used to this process it is not an issue, but for companies who don’t often hire foreigners, initiative might need to be taken on the side of the employee to talk with the company about what’s required.

Once the above documentation is ready, submit it to the immigration bureau.

It usually takes about three months for the application to be processed, so it’s best to submit everything as early as possible.


3. The “Designated Activities Visa” Option

For exchange students who can’t decide what they want to do while in school, or who want to start job hunting after graduation, switching to a “Designated Activities Visa” is an option. This visa allows residence in Japan for up to 2 years before looking for work.

The necessary forms for the immigration bureau can be found here.

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About the Author
Miranda Reeder

I've been in love with Japan since I was twelve years old. After studying at Kansei Gakuin University and teaching for three years under the protection of Mount Tate in scenic Toyama prefecture (where you'll find the most beautiful Starbucks in the world), I returned stateside to attend Kent State University to get my Masters in Japanese Translation. Now I've been given the wonderful opportunity to intern at IZANAU for what's sure to be a glorious summer.

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